Creating or updating entries

Short guide to creating or updating entries in the Canadian Great War Project database

This page outlines the steps to creating new, or updating existing entries in the Canadian Great War Project database for new users.

Getting Registered

The first step is to register as a Canadian Great War Project User. Registration is free, and is used solely to track who enters information. Information on other benefits of registering can be found here, and our privacy policy may be seen here. The registration page can be found here.

Checking to see if an entry already exists

Once logged in, the first step is to see if an entry already exists. The easiest way to do that is to use the "Search by Regimental Number or Name" page. Enter the regimental number, if known, but please also check by name. Click on the entry to see the details page.

Finding Attestation details in the Libraries and Archives Canada site

Unless you already have the service file of the user, you will probably have to look up the attestation papers in the Libraries and Archive Canada (LAC) database. The main query screen for the LAC site can be found here. Once you have found the right record, you can edit or create an entry in the Canadian Great War Project. If you have a PC and are running Windows XP, there is a useful utility program for off-line searching of the LAC entries, that you can find here.

Editing an existing entry

If the entry already exists, scroll down to the bottom of the page and click on the "Edit Soldier Details" link. That will bring up the edit page where information can be added or modified. A description of all the fields in the form can be found in the Users Guide, here.

Agreat way to help is to start by adding the attestation paper details to the soldiers that only have a placeholder for their name. You can find a list of these soldiers here.

Adding a new entry

If the entry does not exist, scroll down to the bottom of the search page and click on the "Insert a new Soldier" link. That will bring up the insert page where information can be added or modified. A description of all the fields in the form can be found in the Users Guide, here.

Adding photographs

Once an entry is created, photographs can be attached to the record by clicking on the "Add Image" link at the bottom of the page.

How to contribute more

If you are interested in helping us add more content to the database, please contact me. Every entry made helps to preserve the memory of another soldier who fought for their country.

Additional Information

We're always ready to find ways to improve this site and the user experience, so if you have suggestions for improvement, or if you need additional help, please let me know

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